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PC Document Centralization (TeamDrive)

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PC Document Centralization (TeamDrive)

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System Overview

TeamDrive Does More than Simply
Centralize Enterprise Documetns.

It establishes a unified framework for managing documents throughout their lifecycle
while enabling document assets, security, collaboration, and AI-powered knowledge utilization.

Unified Document Assets

Transform Documents and Data into Valuable Enterprise Assets

Security

Protect Business Information with Robust Security and Access Control

Collaboration

Connect Teams and Workflows for Seamless Collaboration

Utilization

Find Information Faster to Maximize Productivity

Solution Highlights

High-Performance Document Centralization
for Large-Scale Enterprises

Enterprise Scale

Proven performance in large-scale,
high-volume enterprise environments

NSE Security

Advanced NSE-powered security against
ransomware and unauthorized access

CSAP Certified

Verified security and reliability with CSAP
certification for public cloud environments

IT Integration

Seamlessly integrates with ERP, DRM, DLP, SSO,
groupware, and other enterprise systems

AI Intelligence

Enhances document utilization and productivity with
AI-powered search, analytics, and chat

Custom Optimization

Optimized with a high-performance ECM engine
to fit your business environment

System Configuration

Enterprise Document Centralization for
Secure and Structured Content Management

TeamDrive Architecture

Key Features

Transforms Documents into Enterprise Assets with
Integrated Security, Collaboration, and AI-Powered Intelligence.

Centralized Enterprise Information

Centralizes documents to manage
enterprise information as structured assets.

Automatically centralizes documents from individual PCs
Unifies document management in a centralized repository
Optimized classification and management policies
Metadata-driven document classification and search
Automates the document lifecycle from creation to disposal

Advanced Document Security

Protects documents throughout every stage of access and use

Controls access with user- and role-based permissions
Restricts local downloads and storage
Controls USB and removable media
Requires approval for external sharing
Tracks document access and activity
Integrates with DRM and DLP

Secure and Efficient Collaboration

Improves productivity and accuracy
through secure document and collaboration.

Boosts productivity with real-time co-authoring (Oprion)
Provides check-out editing to protect document integrity
Organizes document sharing with shared and department folders
Shares large files securely via URL links
Prevents version conflicts with automatic version control

AI-Powered Document Intelligence

Find, summarize, and explore enterprise documents with AI.

Enables natural language Q&A
Answers from enterprise documents and knowledge
Delivers accurate search across content and metadata
Summarizes key document content
Filters search results by user permissions

Business Needs

Delivers Document Centralization Solutions
Optimized for Every Industry.

Documents are critical business assets across every industry.
exsoftDocument Centralization provides industry-tailored document management,
enhancing efficiency, security, and compliance.

Industry	Industry Challenges	exsoft Solution
Financial Services	Protecting personal information in unstructured documents and maintaining audit readiness	Document history tracking for rapid regulatory and audit response Strong access controls for customer information and internal documents Access revocation upon employee departure or organizational changes
Manufacturing	Protecting technical assets such as drawings from document leakage and loss	Version control for technical documents and know-how Strong access controls for SOPs and quality documents Access revocation for employee departure and partner changes
Construction	Managing growing project documents and enabling secure sharing across headquarters, sites, and partners	Centralized management of project and site documents Version control for drawings and contracts Controlled external sharing with partners
Public Sector	Managing administrative records and responding efficiently to disclosure requests and audits	Rapid document retrieval for disclosure and audit requests Systematic document lifecycle management Search and access activity logs

Business Benefits

Centralize Business Documents to Reduce Data Leakage Risks
while Improving Document Accessibility and Collaboraiton.

Improved Productivity

Reduce time spent on document search, sharing, and management so employees can focus on higher-value work.

Enhanced Information Security

Reduce data leakage risks while simplifying audit and regulatory compliance.

Improved Collaboration

Enable secure collaboration across teams with a trusted document environment.

Maximized Information Asset Value

Transform documents into enterprise assets and Improve decision-making with AI-powered document intelligence.

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