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PC Document Centralization (rGate)

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PC Document Centralization (rGate)

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Business Needs

As Document Security Blind Spots Grow,
So Does the Risk of Data Leakage.

The more scattered your documents are across PCs, email, and browsers,
the greater your exposure to data leakage and security blind spots.

Key Issues Caused by Document Management Blind Spots

Document Asset Limitations

Unauthorized Access Risks

Uncontrolled Document
Exfiltration

Compliance Risks
from Missing Audit Trails

System Overview

rGate is a Document Centralization Platform that Protects
the Entire Document Lifecycle with Advanced Security.

Unify the entire document lifecycle in one platform with centralized control,
providing complete visibility into document activities and eliminating management blind spots.

Solution Highlights

Security-Centric Document Centralization
for Large-Scale Content Environment

Familiar Windows Experience

Provides integrated document management through a virtual drive based on the familiar Windows Explorer interface

Support for All Content Types

Supports all major content types, including Office documents, HWP, images, videos, audio, CAD, and compressed files

Standards-Based Compatibility

Ensures seamless compatibility with existing work environments through standards-based file system control
Delivers fast document access through a server-side caching architecture

Reliable Large-File Management

Ensures reliable enterprise-scale operations with a high-performance ECM engine

Scalable Business System Integration

Enables flexible integration with groupware, ERP, portals, and other business systems through standard APIs

Optimized for Your Environment

Delivers a document centralization environment tailored to your workflows, security policies, and document classification

System Configuration

Document Centralization that Maximizes Document Value,
Collaboration, Security, and Productivity

Key Features

Centralizes Enterprise Documents in a Secure Repository
and Protects them throughout their
Lifecycle for Secure, Efficient Document Management.

Integrated Document Management

Document Registration & Editing

▪ Policy-Based Document Capture & Enterprise Asset Registration
▪ Manual Document Registration
▪ Check-In/Out for Collaborative Editing

Document Classification & Metadata

▪ Enterprise & Department Classification
▪ Manage Document Metadata (Type, Retention, Created Date, etc.)

Document Search

▪ Search Documents by Keywords, Author, Date, and More

Version & Audit Trails

▪ Automatic Version Control
▪ Audit Trails

Document Sharing

▪ URL-Based Document Sharing with Download, Expiration, and Access Controls
▪ Department & Project Folder Collaboration

Document Ownership & Handover

▪ Defines Document Responsibility and Access Rights Through Ownership

Automated Document Retention

▪ Automatically Disposes of Expired Documents or Extends Retention

Document Access Control

▪ Policy-Based Seven-Level Access Control for Groups, Folders, and Documents

Analytics & Reporting

▪ Document Usage by User and Department
▪ User Access Monitoring
▪ Integrated Repository Usage Monitoring

Advanced Security Controls

Document Export Approval

▪ Approval-Based External Document Export Control

Local Drive Control

▪ Local Drive File I/O Control
▪ File Extension-Based Local Storage Control

Removable Media Control

▪ USB and External Storage Control
▪ Bluetooth Access Control

URL & Process Execution Control

▪ Whitelist-Based URL Access Control
▪ File Attachment Control

Print Control & Screen Capture Protection

▪ Watermark-Based Print Control
▪ Screen Capture Protection

Unauthorized IP Access Blocking

▪ IP- and Port-Based Access Blocking

Extended Features

File Conversion & Viewer

View Office documents, PDFs, images, CAD drawings, and more in a dedicated viewer with server-side conversion—no download required

Full-Text Search

Indexes document content for fast and accurate full-text search

Personal Data Protection

Detects and anonymizes sensitive personal data, with secure viewing through a data-masking viewer

AI Chatbot

Provides AI-powered search, summaries, and Q&A based on documents stored in the ECM

Business Benefits

rGate is a Strategic Innovation that Elevates Productivity,
Security, and Trust across the Organization.

Productivity & Collaboration

Boosts productivity by reducing document search time
Improves document accessibility and search accuracy
Secure document sharing for trusted collaboration

Security & Data Loss Prevention

Tracks approval history and strengthens accountability
Prevents unauthorized external document sharing
Prevents unauthorized access
Blocks data leaks through other removable storage devices
Blocks malware and unauthorized applications

Records Management & Compliance

Standardizes records management to strengthen compliance
Optimizes storage by removing unnecessary files
Strengthens security by removing sensitive data

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